• Vacancy: Office Manager 

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    Posted: 28 February 2023

    3 days a week (0,6 FTE), starting by May 2023, or sooner if possible for the candidate

    Extended deadline: March 26, 2023

    Baltan is a cultural in(ter)disciplinary lab based in Eindhoven (NL). We focus on societal issues through a relational approach, creating spaces to rehearse living otherwise. We believe that the increasing complexity of our world and of the challenges we have to face, no longer allows for a strictly disciplinary, reductionist and western-based approach. In a world full of uncertainty, complexity and ambiguity, the interactions and exchanges between different disciplines are fundamental to achieving a relational approach that responds to the environmental, political, social, economic and technological issues we must address today.

    We think that, especially today, Baltan should fulfil its social role as a cultural institution in the permanent state of crisis we live in by becoming a site of discussion, learning and organizing towards the challenges we need to deal with. Culture in our vision should be one of the prominent agents of change, as we believe that change is primarily cultural and behavioural before political, infrastructural and solution-based.

    We are looking for an office manager to support us in the organization of our programs. The role of the office manager is paramount for a well-functioning organization. The office manager keeps an overview and makes sure we do not lose sight of our administrative and reporting obligations.

    What will you do?
    • Administrative tasks – processing invoices, VAT declaration, keeping track of the expenses, be the point of contact for accountants and insurances, managing the compilation of the yearly financial report
    • First point of contact for people who approach Baltan – managing our info email, our office phone and the mail
    • Reporting – keeping track of our reports for national and EU-funding, monitor visitor numbers, and prepare communication reports.
    • Office and project space – managing the joint agenda of the team and the archive of our documents, planning recurring processes, arranging board meetings and take minutes, and taking care of the Baltan spaces.

    What do we ask?
    • A completed MBO+ education, supplemented with 3 years of relevant work experience.
    • A strong affinity with social challenges and/or art and culture.
    • An open personality: accessible, a connector, able to give and receive constructive criticism, enthusiasm in tackling, streamlining and further optimizing administrative processes.
    • A team player who knows how to work independently, but who also knows how to support team members in performing their duties.
    • An excellent command of the Dutch and English language, both spoken and written.
    • Analytical and problem-solving skills, numerical insight and process-oriented thinking.
    • Extensive knowledge and experience with MS Office, Excel.
    • Experience with European projects is a plus.

    What do we offer?
    • An informal collaboration in a small and passionate team (4 team members and several freelancers).
    • A varied, executive job in which you can develop yourself fully.
    • Close cooperation with all team members, activities and tasks are coordinated with the management.
    • A salary that matches your talents and experience, based on the Richtlijn ‘Functie- en Loongebouw presentatie-instellingen’. For this position we offer a salary between € 2,400 and € 2,850 gross per month for full-time employment (40 hours), depending on work experience.
    • An employment contract for the duration of one year, with the prospect of a permanent contract.

    Does this position sound like something for you? Then mail your resume with a short motivation letter to Lorenzo Gerbi, lorenzo@baltanlaboratories.org before March 26 (extended deadline). If you have any questions about the position or procedure, please email or call Lorenzo, available on 06-16717166. The interviews will take place between March 23 and March 31.

    Visit our website www.baltanlaboratories.org for more information about Baltan and our activities.

    Acquisition regarding this vacancy is not appreciated.


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